Privacy Policy

Last Updated: August 28, 2026

The Trusted Capabilities and Readiness Development Foundation (“TCRDF,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information of everyone who visits our website, subscribes to our communications, or engages with our programs, including the Emerging Research Institutions Shared Services Center (ERISSC) and related webinars, events, and partnerships. This Privacy Policy explains what information we collect, how we use it, and the choices available to you. It applies to our website and to email communications sent by or on behalf of TCRDF.

1. Information We Collect

We collect information in the following ways:

Information you provide directly

  • Contact details, such as name, title, organization, email address, and phone number, when you fill out a form, register for a webinar or event, join the ERISSC membership process, or contact us directly.
  • Information you include in messages you send us, such as inquiries, feedback, or requests for partnership.
  • Payment or invoicing details, where applicable, for membership or program participation, handled through our designated financial systems.

Information collected automatically

  • Standard website usage data, such as IP address, browser type, device type, pages visited, and referring website, collected through our website hosting and analytics tools.
  • Cookies and similar technologies used to support website functionality and to understand how visitors use our site (see Section 4, Cookies and Analytics).

Information from third parties

  • Registration and attendance information from event and webinar platforms we use to host our programs (for example, Zoom).
  • Information shared by partner institutions or organizations in connection with joint programs, provided they have the appropriate authority to share it.

2. How We Use Your Information

We use the information we collect to:

  • Respond to inquiries and provide the information, resources, or services you request.
  • Register you for and communicate with you about webinars, roundtables, and other TCRDF events.
  • Administer ERISSC membership, including onboarding, communications, and program coordination.
  • Send newsletters, program updates, funding opportunities, and other communications related to TCRDF’s mission, where you have not opted out.
  • Maintain relationships with partner institutions, advisory board members, and stakeholders.
  • Improve our website, programs, and communications based on how they are used.
  • Meet legal, grant, contractual, or reporting obligations, including those tied to federal or philanthropic funding.

We do not sell personal information, and we do not use your information for purposes unrelated to TCRDF’s mission and operations without your consent.

3. Email Communications

If you subscribe to a TCRDF newsletter, register for a webinar, or otherwise provide your email address, we may send you programmatic updates, event invitations, and mission-related communications. Every email we send includes a clear way to unsubscribe or update your preferences. You may also contact us directly at any time to be removed from our communications.

We do not share your email address with unaffiliated third parties for their own marketing purposes.

4. Cookies and Analytics

Our website may use cookies and similar tools to support basic functionality and to help us understand how visitors use the site, such as which pages are most visited. This information is generally aggregated and does not identify you personally. Most browsers allow you to control or disable cookies through their settings; disabling cookies may affect some website features.

5. How We Share Information

We may share information with:

  • Service providers who support our operations, such as email delivery, website hosting, event/webinar platforms, and design or productivity tools, under obligations to protect your information.
  • Partner institutions and collaborators, only as needed to coordinate joint programs such as ERISSC activities, and only with appropriate care for the sensitivity of the information.
  • Government agencies or funders, where required for grant administration, compliance, or reporting.
  • Legal or regulatory authorities, where required by law or to protect the rights, safety, or property of TCRDF or others.

We do not sell, rent, or trade personal information to third parties for their independent marketing use.

6. Data Security

We take reasonable administrative, technical, and physical measures to protect the information we collect from unauthorized access, use, or disclosure. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

7. Data Retention

We retain personal information for as long as needed to fulfill the purposes described in this policy, including ongoing program administration, grant reporting, and legal recordkeeping requirements, after which it is securely deleted or de-identified.

8. Your Choices and Rights

Depending on your location, you may have rights to access, correct, or request deletion of your personal information. You can exercise these choices, or ask questions about your information, at any time using the contact information below. We will respond to reasonable requests consistent with our legal and operational obligations.

9. Children’s Privacy

TCRDF’s website and programs are directed to institutional partners, professionals, and adult stakeholders. We do not knowingly collect personal information from children under 13. If we learn that we have inadvertently collected such information, we will take steps to delete it.

10. Third-Party Links and Services

Our website and communications may include links to third-party websites or services, such as partner institutions, funding agencies, or event platforms. This Privacy Policy does not apply to those third parties, and we encourage you to review their privacy practices separately.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal or operational reasons. The “Last Updated” date at the top of this policy indicates when it was most recently revised. Material changes will be reflected on our website.

12. Contact Us

If you have questions about this Privacy Policy or how TCRDF handles your information, please contact us:

Trusted Capabilities and Readiness Development Foundation

Email: info@tcrdf.org

Mailing Address: 10 Canebrake Blvd Suite 110-51, Flowood, MS 39232